WES/TPVS PTO Meeting Minutes — January 9, 2024
WES/TPVS PTO Meeting
January 9, 2024
8:15 AM WES Stem Lab
Attendance: Holly, Mallory, Donna, Kirsten, Deirdre, Demetra, Lizzie, Heather
Upcoming Fundraising Events: Donna and Mallory began the meeting by touching base on events. They see two main fundraisers as Harvest Supper and Spring Fling. Their hope is that the whole PTO will continue helping with those two events. Other events are skating at Union Arena and a school dance (Glow party). Kirsten is going to send an email to the community asking for volunteers. She will use the PTO email and organize responses to form volunteer subcommittees.
Donna-trying to get fundraisers going-ideas to keep-harvest supper, spring fling. Also wanted something for the winter-community event versus fundraiser. Need people to volunteer. Glow party-more of a community event plus bake sale.
Preliminary details for Union Arena skating are that it will be held on February 19th and that it will cost $250 per hour and they would like to host a two-hour event. One idea is having a hockey game for parents/teachers before or after a free skate time. They’d also like to host a bake sale as a fundraiser. The details will continue with a subcommittee.
A new idea for an event/fundraiser that Mallory and Donna introduced is a Parents’ Night Out. Although TBD, a possible date is March 13th at OYC. Wednesday night, theme-yachting. Preliminary ideas include food possible, silent auction, $25 a ticket plus drink ticket.
Finally, Donna and Mallory shared an idea for a fundraiser at Ramunto’s. Ramunto’s is open to a fundraiser in which a percentage of sales go to the school.
8:30-8:40: Review and Vote Jay Mumford and Julian Underwood’s Funding Request
Mr. Mumford and Mr. Underwood submitted a funding request for the 4th grade overnight field trip to Hulbert. They are asking for $2500 in funds to be included in the 2024/2025 school year PTO budget. This still leaves the 4th grade students to raise $3500 as a class.
Kirsten shared ideas of how the fourth grade can help raise this money in future years including the Harvest Supper baskets, organizing a fourth grade bake sale, and the spring fling baskets. Principal Mills thinks the school can cover the liability of a bake sale if it is a school event. Principal Mills mentioned that the new fourth grade field trip comes earlier in the school year so ideally fundraising will happen the school year prior to fourth grade.
Mallory made motion to approve the request for $2500 to go towards the 4th grade field trip, Donna seconded, all were in favor.
8:40-8:45: Math Kangaroo Update-Deirdre shared that 15 kids have signed up and that registration has ended. She will host a night for the participants to help prepare for the competition.
8:45-9:00: Update on PTO-Sponsored After School Programs.-A goal in approving club funding is to try to balance activities and how many are offered at each school. Deirdre is going to create a form with an introduction for our next meeting. Kirsten reiterated that we have money for five clubs only this year.
9:00-9:15: Sub-committee Formation
Deirdre shared that she would like to discuss forming a sub-committee to address academic issues in the schools. Principal Mills shared some new programs-EL and a new way of putting together report cards. Kirsten will send an email for participants but is thinking of a monthly meeting with Principal Mills.
Final Remarks
Principal Mills stated that she can cover the cost of VINS next year.
Principal Mills also shared an idea for “Best Seat in the House”- a raffle that we could use during the teacher hockey game.
Meeting adjourned 9:20 AM